Executive Assistant
Posted 13 days ago
Job Details
Category
Location
Salary
36.500 to 41 per hour
Job Description
This is a unique opportunity to work closely with senior leadership and have a meaningful impact on how the organization operates day to day. If you’re a trusted, detail-driven Executive Assistant who thrives on ownership, discretion, and variety, this role offers both challenge and visibility.
This is an 8-month contract to start with strong possibility for permanent hire.
Who – The Company:
This North Vancouver-based, values-driven organization has a long-standing reputation for technical excellence, service, and innovation.
They partner closely with clients and manufacturers to deliver thoughtful, sustainability-focused solutions across a wide range of industries.
What- The Role:
The Executive Assistant provides high-level administrative, operational, and coordination support to the CEO and, as needed, the Leadership Team. This role acts as a central point of contact across executive functions, helping to manage priorities, streamline workflows, and support the successful delivery of individual and cross-functional initiatives. The ideal candidate is highly organized, proactive, discreet, and comfortable working in a fast-paced, collaborative environment.
$36.50-$41/hr + 4% vacation
Where:
North Vancouver, BC, 5 days’ onsite
When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested, please reach out very soon!
This is an 8-month contract to start with strong possibility for permanent hire.
Who – The Company:
This North Vancouver-based, values-driven organization has a long-standing reputation for technical excellence, service, and innovation.
They partner closely with clients and manufacturers to deliver thoughtful, sustainability-focused solutions across a wide range of industries.
What- The Role:
The Executive Assistant provides high-level administrative, operational, and coordination support to the CEO and, as needed, the Leadership Team. This role acts as a central point of contact across executive functions, helping to manage priorities, streamline workflows, and support the successful delivery of individual and cross-functional initiatives. The ideal candidate is highly organized, proactive, discreet, and comfortable working in a fast-paced, collaborative environment.
- Provide comprehensive support to the CEO, including calendar management, inbox coordination, prioritization of requests, and preparation of executive materials.
- Support members of the Leadership Team as needed by coordinating schedules, meetings, and leadership initiatives.
- Plan, organize, and support executive and leadership meetings, including preparing agendas and materials, taking minutes when required, tracking action items, and following up to ensure completion.
- Draft, edit, and distribute executive and company-wide communications on behalf of leadership.
- Track timelines, deliverables, and dependencies for projects involving the CEO and Leadership Team, maintaining regular communication with stakeholders to support execution.
- Identify scheduling conflicts, risks, or bottlenecks and proactively recommend solutions.
- Manage travel arrangements, logistics, and itineraries for the CEO, as well as coordination for leadership meetings, offsites, and company-wide events.
- Review and reconcile corporate credit card expenses and maintain organized records related to executive activities and approvals.
- Coordinate with external vendors and consultants, managing schedules, deliverables, and communications.
- Maintain accurate and well-organized systems, files, and executive contact information.
- Minimum 4–5 years of previous Executive Assistant experience, supporting senior or executive-level leaders.
- Strong organizational skills with the ability to manage multiple priorities and shifting deadlines.
- Excellent written and verbal communication skills.
- High level of discretion, sound judgment, and attention to detail.
- Proactive, reliable, and able to work independently while partnering effectively across teams.
- Proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint), with strong comfort managing calendars, documents, and data.
$36.50-$41/hr + 4% vacation
Where:
North Vancouver, BC, 5 days’ onsite
When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested, please reach out very soon!
About Swim Recruiting
Application closing date is 2026-03-10
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