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Make A Future

Executive Assistant

Full Time
25 days ago

New Westminster Schools is seeking a self-motivated, organized, and collaborative individual to fill the role of Executive Assistant accountable for providing exceptional administrative support to the Senior Management team.

About New Westminster Schools

New Westminster is located in the center of Metro Vancouver between the larger communities of Burnaby, Coquitlam, Surrey, and Richmond. Our learners are approximately 7000 K-12 students in 12 schools (8 elementary, 3 middle and 1 secondary). In addition to the 12 schools in the district, New Westminster Schools is proud to have three Youth Alternate Programs, two Adult Learning Centres, and a Home Learners’ Program. New Westminster School District has a rich tapestry of cultures, backgrounds and needs. Together, we are a caring, inclusive, and committed learning community dedicated to supporting each of our unique learners and a culture of inclusiveness.

About the position

The Executive Assistant will provide administrative support to the District’s Senior Management Team located at the District Board Office. The individual will be responsible for providing confidential senior level administrative duties; including handling matters of that are exceedingly sensitive and highly confidential in nature, scheduling and maintaining appointment calendars, booking meeting facilities, and ensuring all logistics and materials for meetings are organized. The Executive Assistant will also support key District projects and initiatives, as well as prepare minutes for both public/private Board and Committee meetings. In addition, this position is responsible for liaising with Trustees’ and with all levels of government officials and recognizes their impact in representing the Team and the District.

About the Candidate

The successful candidate will be an individual who is outstanding at anticipating needs, bringing a “customer service” orientation to every interaction with both internal and external stakeholders. A self-starter with demonstrated professionalism, superior administrative and organizational skills. Willingness to work some evenings and at times longer hours on short notice as needed to meet deadlines.


  • Completion of a Business Administration program, Bachelor’s Degree or equivalent education combined with relevant work experience;
  • A minimum of five years’ relevant experience in a progressively more complex administrative support role, preferably in a public sector or large complex organization
  • Proficient using MS Office and other relevant computer software is required.

Application process

Please find the job posting on Make a Future at This position offers a competitive salary and a full range of benefits, including pension.

Interested applicants please submit a cover letter and resume to: Larissa Koke, Manager of Human Resources at This position will remain open until a suitable candidate is hired. Applications received prior to June 7, 2021 will be assured full consideration.

Only those selected for an interview will be contacted. School District No. 40 (New Westminster) is an equal opportunity employer. Successful Completion of a
Criminal Record Search is a District Requirement. New Westminster Schools is committed to principles of inclusion and equity and invite any applicant in need of
specific consideration when applying to bring such need to the attention of Mr. Robert Weston - Executive Director of Human Resources, by email to or telephone 604-517-6346.