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Executive Assistant, Business Technology

Posted 5 days ago

Job Details



Job Description

Executive Assistant, Business Technology

Location: Remote within, BC, CA

Job Function: Information Technology

BCLC exists to generate win-wins for the greater good.

For our people, our players, our communities, our industry, and our planet.

Lottery | Casino | Sports

Being a social purpose company, we are not only able to better align our business decisions with our purpose, but more importantly, we are committing to doing our part in creating a better world.

We bring our purpose to life by ensuring all our actions, behaviours and decisions create benefits for communities and the planet.

Motivated and guided by our social purpose, everything we do must benefit the greater good. And we encourage our employees, partners, players, industry and communities to engage with us on this ambition.

We want you to be where you feel you can do your best work. Most of our jobs can be done remotely providing you reside in BC.

For those who prefer working in a community with others, we have two beautiful offices in convenient locations:

2940 Virtual Way, Vancouver | 74 Seymour Street W, Kamloops

This is a Permanent, Full Time opportunity

Expected Salary Range: $59,982.00 - $74,975.00 - $93,719.00

Our typical hiring range will be +/- 5% of the midpoint shown above

Factors influencing this decision include qualifications and market conditions for the role

The Company

For over three decades, BCLC has delivered exceptional gambling entertainment for British Columbians. To fulfill our social purpose we have a vision to revolutionize gambling entertainment through engaging experiences that build and benefit communities. We operate national and provincial lotteries in partnership with 3500 retail partners, provide the games, technology & oversight to 37 brick & mortar casinos, and operate a safe secure and 100% legal online gambling presence In our recently completed fiscal year, BCLC generated a record $1.6 billion in net income to the Province of B.C. to support First Nations, local host governments, health care, education and community programs across the province.

Job Summary

The objective of the Executive Assistant role is to ensure organizational efficiency by providing coordination, customer service, relationship management and administrative support at the executive level. The role draws upon practical and specialist knowledge of business support processes and procedures in order to respond to internal and external customers and provide timely delivery of task-oriented, transactional, reporting and processing services with confidentiality, discretion and politically sensitive judgment. The role will also provide support on business planning, and detailed budget analysis, planning, tracking and reporting.

Key Accountabilities
  • Supports the Chief Information Officer by conducting diverse and complex business support analysis and coordination activities, providing specialized advice and solutions as required while ensuring adherence to corporate and government policies and procedures.
  • Provides the Chief Information Officer with the appropriate meeting materials to ensure the Chief Information Officer is fully versed and prepared to attend each meeting. Proactively resolves complex, confidential, sensitive, moderate to high-risk business support issues with limited direction and escalates issues as required and through the appropriate channel.
  • Develops and maintains sensitive, diplomatic, and strong working relationships with internal and external customers to provide solutions to complex issues, prioritizing and managing responses and negotiating and managing timelines and expectations.
  • Provides support to the Business Technology senior leadership team by attending the appropriate meetings, creating meeting agendas, handling the preparation of minutes and establishment of deadlines for action and ensures work is completed according to deadlines to ensure strategic objectives are being met.
  • Coordinates, prepares and gathers information to assist in the preparation of reports, business and operating plan documents, fiscal program reports and status reports, including for the executive leadership team (ELT) and the BCLC board and board committees, as well as follow up with the appropriate individuals.
  • Responsible for administrative support processes that include the management of incoming correspondence, inquiries, coding purchase requisitions, directing forms for signature and other support processes as required.
  • Participates in business planning and provides detailed budget analysis, planning, tracking and reporting.
  • Makes recommendation for new approaches to business support work and broader issues resolution; demonstrates creativity in developing innovative ways to complete work, solving issues and facilitating outcomes; continuously improving processes and procedures with broad cross-functional impacts.
Minimum Required Qualifications:
Education and Experience
  • Post-secondary business education;
  • 5-7 years progressively responsible related experience, which includes at least five years' experience in a senior executive support role with business project management experience, budgeting and business planning exposure;
  • Experience and understanding of financial statements, budget process, general ledger, expense administration and audit process;
  • Experience and understanding of procurement and invoicing processes;
  • Experience with travel and event/meeting planning;
  • Records management experience and understanding of process;
  • An equivalent combination of education and experience may be considered.
Technical Requirements
  • Excellent administrative skills with strong working knowledge of word processing, report generation and presentation creation; Proven ability to work collaboratively;
  • Proven ability in relationship management;
  • Demonstrated client/customer service;
  • Demonstrated team work, coaching and mentoring abilities;
  • Proved executive-level support and adherence to confidentiality and sensitivity issues experience;
  • Proficient skills in prioritization and scheduling;
  • Time management and multi-tasking skills;
  • Intermediate skills and understanding of project management and execution;
  • Basic knowledge of ERP systems (SAP is ideal);
  • Verbal/written communication and interpersonal skills;
  • Problem solving and analytical thinking/innovation;
  • General business acumen;
  • General office computer systems skills;
  • Initiative and desire for continuous improvement.
What's in it for you
  • Defined benefit pension plan which provides a recurring income you can depend on for life throughout retirement
  • We pride ourselves on our flexible working model which supports work-life integration and our 37.5 hour work week
  • Professional development including education/certification sponsorship, in house leadership cohorts, LinkedIn Learning
  • See all our rewards here
However you identify, or whatever your path in life, if you see something here that makes you excited to get to work every day, please apply. We hire people for skills, capabilities and potential, not just education and experience.

We value Respect, Integrity and Community, and we provide an inclusive environment where everyone can feel like they belong .

Our social purpose is much more than returning 100% of net income to the province in the form of healthcare & education programs, and community gaming grants. Check it out !

Did you know BCLC is an industry leader in player health and safe & responsible gambling? Find out more !

If you require accommodation so you can be at your best in the interview, please let us know: .

All candidates must be at least 19 years of age and legally eligible to work in Canada

About BCLC

Since 1985, BCLC has evolved into a full-spectrum gaming entertainment company that offers outstanding gaming experiences for British Columbians, including lottery, casino, community gaming and eGaming. One of BC’s top 50 employers, BCLC leverages off of its corporate values: integrity, social responsibility and respect. Our culture is one that embraces change, initiates opportunity and is passionate about growth. We believe strongly in spirited teamwork and pushing the boundaries of innovation. Our success is based as much on the dedication and hard work of our team as it is on the innovative games we offer and the ways in which we conduct our business. At BCLC we offer a comprehensive total rewards package; including competitive salaries, yearly bonuses, flexible benefits and rewards that come with being integral to our innovative and growth-oriented environment.

Application closing date is 2024-07-20

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