Executive Assistant

Are you a seasoned Executive Assistant with a knack for multitasking and a great sense of humor? Join a busy real estate, property management & hospitality company and become the superhero sidekick to their President!

In this fast-paced and dynamic position, you'll be the go-to person for all administrative and support matters while also playing a crucial role in planning and executing general business operations. They need someone who can handle a diverse group of people with ease, is proactive in tackling challenges, and can adapt to any situation with a smile.

This role is based fully on-site at the company’s Annacis Island office. The hours are Monday to Friday, 9AM to 6PM, with a 1-hour break. If you're ready to bring your expertise to the table, apply now and embark on an exciting new adventure!

What’s In It For You

An annual salary in the $60-85K range, based on skills and experience as well as medical and dental benefits, access to an employee gym, on-site parking and paid time off.

What You’ll Do

• Maintain and update fluid calendar, coordinating personal and business appointments
• Manage travel arrangements, including flights, hotels, and cars
• Handle incoming mail, emails, and text messages for the President, responding and distributing as needed
• Compose various administrative memos/letters and communicate with internal and external parties
• Take and distribute minutes of meetings, maintaining organized archives
• Match receipts, code expenses, and prepare credit card expense reports
• Manage invoice payments, obtain approvals, and maintain transaction records
• Maintain a filing system for bank statements, employment documents, and invoices
• Generate data reports for cheques registry, banking, and mortgages
• Prepare rental and property income/loss statements and compile tax forms for external consultants

What You Bring

• Around 8 years of experience as an Executive Assistant
• Great computer skills including advanced working knowledge of MS Office, SAP and/or QuickBooks experience is an asset
• Social media and marketing experience is an asset
• Excellent verbal and written communication skills
• Strong business acumen with decision-making abilities and effective time-management skills
• Exceptional organizational skills and attention to detail, with the ability to multitask
• Highly motivated and capable of working independently with minimal direction

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