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Absolute Logo

Executive Assistant - 1 Year Contract

Software and Programming
Vancouver, BC     

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Absolute is looking for an Executive Assistant for a one-year maternity leave replacement at HQ in Vancouver, BC. The Executive Assistant will provide executive support for our Chief Product Officer and the Senior Product leadership team. This role will handle confidential and privileged information and will be relied upon for a high level of discretion in a fast paced environment.

Accountabilities will include:

  • Manage and maintain executives' schedules, appointments and travel arrangements
  • Monitor, screen, respond to and distribute incoming communications
  • Arrange and coordinate meetings and events
  • Record, transcribe and distribute minutes of key meetings
  • Prepare and edit correspondence, communications, presentations and other documents
  • Complete expense report filing for senior staff
  • Receive and interact with incoming visitors
  • Liaise with external staff, partners and contractors
  • File and retrieve documents and reference materials
  • Review operating practices and implement improvements where necessary

What you’ll need:

  • 3+ years’ experience providing support for senior leadership, ideally in high tech
  • Positive, friendly manner and customer service approach that will enable dealings with challenging situations with empathy and sincerity
  • Ability to maintain strict confidentiality – will be exposed to sensitive information and discussions
  • Strong communication skills – must be approachable and accessible
  • Excellent organizational and planning skills
  • Enthusiastic self-starter
  • Ability to adapt in a fast paced environment
  • Ability to work independently with minimal supervision
  • Team player – be a “go to” resource for anyone
  • Strong attention to detail and accuracy
  • Creative nature and ability to develop innovative office practices
  • Superior knowledge of MS Word, Excel, and PowerPoint

We are one of the largest software companies headquartered in downtown Vancouver. Our office is located near the waterfront where we have great views and close proximity to public transit, shops and restaurants. We produce our best results when we work together, so we’ve designed our new office to provide a bright and inspiring work environment with a variety of custom-built spaces so we can collaborate, communicate, and concentrate. We celebrate our wins in our large common areas where we hold hackathons, end of quarter celebrations, and monthly socials. We believe in a good work / life balance which is reflected in our annual employee retreat where it’s all about friends and family. To learn more about what it’s like to work at Absolute, visit the careers section of our website at or visit our YouTube channel.

Absolute is an equal opportunity employer. 

Posted: October 21, 2016
Closes:December 20, 2016
Email Address:
Company Info
201-500 employees

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About Absolute

Absolute provides persistent endpoint security and data risk management solutions for computers, tablets, and smartphones.

Our customers depend on us to provide them with a unique and tr...