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BC Public Service

Executive Administrative Assistant

Victoria, BC
Full Time
54,109 to 61,262 per year
Posting Title

Executive Administrative Assistant

Position Classification

Executive Administrative Asst




Victoria, BC V9B 6X2 CA (Primary)

Salary Range

$54,109.21 - $61,262.89 annually

Close Date


Job Type

Regular Full Time

Temporary End Date


BC Public Service -> Children & Family Development

Ministry Branch / Division

Service Delivery Division

Job Summary

Executive Administrative Assistant
Executive Administrative Asst

An eligibility list may be established.

This position is excluded from union membership.

While the main division is located in Victoria, other locations may be considered.

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here .

The next exciting step in your administrative career

To provide secretarial and administrative services to an Assistant Deputy Minister (ADM) of the Service Delivery Division (SDD), Ministry of Children and Family Development. SDD is committed to providing children, youth and families across the province with an effective, integrated and coordinated service delivery system. SDD is responsible for the delivery of community services, working closely with Indigenous Child and Family Services Agencies (ICFSAs), caregivers and the community social service sector. Divisional staff also work in collaboration with other ministry divisions, social sector partners, schools, Health Authorities, and First Nations communities to implement ministry and government strategic initiatives.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service - Province of British Columbia ( .

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact . DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to , before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Secondary school graduation or equivalent. Preference may be given for completion of a related degree program or a certificate/diploma in Office Administration.
  • A minimum of one year experience working in an administrative role.

Preference may be given to candidates with 1 or more of the following:
  • Intermediate experience scheduling and supporting virtual meetings and proficiencies in the use of virtual meeting technologies (MS Teams, ZOOM).
  • A minimum one year of experience organizing and maintaining electronic calendars, schedules and agendas, including the coordination of meetings, events and travel requirements for a senior executive (Executive Director, ADM, DM or equivalent).
  • Experience with CLIFF and eApprovals, or similar correspondence tracking tools.
  • Experience with Freedom of Information and Protection of Privacy Act.
  • Office experience working in a confidential capacity.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.


Cover letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application; however, itmay notbe used for initial shortlisting purposes.

Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

Job Category

Administrative Services, Executive
Administrative Maintenance and Technicians