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Corporate Services Assistant, Corporate Services

Vancouver, BC
Full Time
4 days ago
39,459 to 49,324 per year

Full-time, permanent

Position summary

Reporting to the corporate services supervisor, operations, the corporate services assistant is responsible for supporting College operations in a timely, accurate and customer service-oriented manner. Responsibilities will fluctuate depending on business needs and requirements to deliver hospitality and corporate services-related activities.

Duties and responsibilities

Duties include but are not limited to the following:

Corporate services
  • receives, logs, opens, sorts and distributes incoming correspondence, ensuring all documents are handled in accordance with established policies and procedures
  • sorts, prepares and processes outgoing mail and packages, including couriers, registered mail etc.
  • coordinates, prepares and processes mass mail-outs in cooperation with the department generating the mail-out and liaises with external service providers regarding mass mail-out issues
  • operates mailing machine, postage equipment and computerized accessories
  • maintains a pool of information on current postage charges and services, answers queries as required, and ensures adherence to new or revised postal regulations
  • ensures that all multifunction devices are operational and are adequately stocked
  • undertakes photocopying and scanning as required
  • responds to a variety of queries and requests from College staff, ensuring the highest level of customer care and confidentiality are maintained at all times
  • ensures that all copy rooms are adequately stocked with stationery supplies etc.
  • assists in the management of the College parkade in relation to the allocation of parking stalls to staff and guests
  • ensures all meeting rooms have been set up as appropriate, including catering/refreshment requirements
  • undertakes cleanup of all meeting rooms and staff room/kitchens as required
  • maintains regular supplies for kitchens and coffee stations
  • provides other support duties to the College as required
Skills and qualifications

Required skills and qualifications include:

  • successful completion of grade 12; office/hospitality experience is desirable
  • ability to perform physical tasks, such as standing, bending, reaching, stooping for extended periods of time and lifting boxes, mailbags and other items up to 40 lbs/18 kg
  • working knowledge of Microsoft Office applications, including Excel, Word and Outlook
  • ability to organize and set work priorities
  • ability to work both independently and as a team member
  • ability to maintain a calm demeanour during busy or stressful times
  • ability to exercise good judgment in recognizing the scope of authority and protecting confidential information
  • good written and verbal communication skills
  • must be safety conscious at all times, for example, when operating mailing, filing, and delivery equipment, and delivering correspondence throughout the office 

Note: This is a full-time role. Candidates must be flexible with their hours.

The compensation range for this position is $45,377 to $56,721 per year.

The College is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.
The College values the strength diversity brings to our workplace, so if you’re excited about a career at the College but your past experience doesn’t align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset.

The College is located on the unceded territory of the Coast Salish peoples, including the territories of the xʷməθkwəy̓əm, Skwxwú7mesh, and Səl̓ílwətaʔ/Selilwitulh Nations.

We thank all applicants for their interest; however, only those selected for interview will be contacted. 
Health Care Non-profit