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Coordinator, Administrative Operations, Provincial Laboratory Medicine Services, PHSA Corporate, Vancouver BC

Vancouver, BC
Full Time
6 days ago
Coordinator, Administrative Operations - Provincial Laboratory Medicine Services (PLMS),

PHSA Corporate,

Vancouver, BC

Are you a highly organized person with strong administrative skills? The Coordinator, Administrative Operations, Provincial Laboratory Medicine Services., reports to the Executive Director, Corporate and Administrative Affairs, and provides confidential administrative and project coordination support to the Provincial Laboratory Medicine Services. team.

What you'll do

  • Function as a confidential liaison for Provincial Laboratory Medicine Services and respond to verbal and written communication directed to their offices from Senior leadership teams, the operating division's management team members, Ministry and government officials, external vendors, external organizations, the public, and other health care authority representatives.
  • Coordinate and attend regular confidential senior management, Governance meetings, and vendor meetings. Prepare planning and reporting related materials and documents including presentation, spreadsheets, meeting minutes and reports in an accurate and timely manner. Take minutes, set agendas, track updates and follow-up on deliverables and timelines.
  • Screen incoming materials, prioritize items for immediate attention and distributes as appropriate. Produce and maintain a variety of accurate and well-designed documents including correspondence, expense claims, memos, minutes and meeting agendas. Maintain readily accessible paper-based and electronic information files, including those of a confidential nature. Produce a variety of documents and respond to correspondence received by Provincial Laboratory Medicine Services.
  • Perform full-scope coordination of projects and strategic and confidential initiatives, varying in scope and size, ensuring they are done in an efficient manner, that they adhere to project protocols, conform to applicable institutional and ethical policies and procedures and privacy legislation, and that they are complete within the required timelines. Raise concerns or barriers to leadership in order to troubleshoot and resolve issues.
  • Develop, implement and support office procedures consistent with PHSA, and Provincial Laboratory Medicine Services. best practice standards. Ensure the necessary flow of information through PHSA, Provincial Laboratory Medicine Services. and other partners while maintaining appropriate levels of security and confidentiality. Ensure that administrative matters are organized and dealt with in a timely, organized and professional manner. Assist with transition for new and outgoing PLMS team members.
  • Conduct background research on various topics, summarize information and draft presentations.
  • Coordinate the dissemination of information and knowledge related to projects and initiatives to internal and external stakeholder groups through a variety of vehicles.

What you bring

  • A level of education, training and experience equivalent to a Bachelor's degree in Business Administration, Social Sciences, Health Administration or related field supplemented by completion of courses in project management, and three (3) to five (5) years of experience in an administrative, project coordinator/management or business operations role in a complex and changing multidisciplinary environment..
  • Demonstrated initiative, high motivation, independent problem solving and creative solutions implementation capabilities. Proven organization skills and ability to coordinate multiple projects and meet deadlines with high attention to detail. Demonstrated ability to manage projects on time and budget.
  • Demonstrated ability to work in a complex fast paced environment with minimal supervision and procedural guidelines and to be flexible to meet and adapt to changes in organizational and project priorities.
  • Demonstrated advanced skills in word processing, spreadsheet, planning and presentation software. Qualities including creativity and innovation; sound judgment; tact and diplomacy; ability to work effectively and collaboratively in a demanding and dynamic environment; sound negotiation, conflict management and consensus-building skills; excellent oral and written communications skills. Excellent written and verbal communications skills

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.
  • Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
  • Access to more than 2,000 in-house training programs.
  • Enjoy a comprehensive benefits package, including municipal pension plan.
  • 12 annual statutory holidays with generous vacation entitlement and accruement.
  • Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job type Regular Full Time
$54,429 -$78,241.00 per year The starting salary for this position would be determined with consideration of the successful candidate's relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles
3rd floor 1867 W. Broadway, Vancouver
Hours of work
800 - 1600
Reference number

What we do

Provincial Health Services Authority ( PHSA ) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose. Learn more about PHSA and our programs:

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at

Please note the internal job posting will no longer be accessible after the expiry date of December 7, 2022. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at and a Help Desk Representative will contact you the next business day.
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About PHSA

Canada's first provincial health services authority. Provincial Health Services Authority (PHSA) is one of six health authorities – the other five health authorities serve geographic regions o...

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Health Care
10,000+ employees