The Contracts Specialist will report to the Contracts Manager and will be responsible for contract negotiations, sales support, relationship, customers and internal management, execution and administration of contracts relative to assigned shipbuilding projects to ensure that VSY's contract management standards and processes are properly applied, all obligations of VSY and the customer are met and progress and project risks are identified, reported and managed. The Contracts Specialist will require knowledge of contract law, contract drafting, Canadian Government contracting policy and process and have excellent negotiation and relationship management skills. Duties/Accountabilities
Education and Experience
- Supports sales effort/bid preparation and negotiates contracts, and amendments with the customer.
- Risk identification, management and mitigation strategies.
- Reviews contract change proposals and amendments and assists in negotiations regarding the contract with the customer. If required, the specialist will consult with legal counsel regarding interpretation of issues. This also includes review and assistance in negotiation of all changes to the contract, if required.
- Prepares, presents and executes agreement documents covering sales contracts (including prime), teaming, cooperation, confidentiality, licensing, personal services consulting, representative (agency) and support to subcontracts for both sales and procurements.
- Provides thorough and timely review of documents drafted by other parties identifying, evaluating and mitigating commercial and contractual risk to the company.
- Review and advise on contractual requirements expressed in Request for Proposals/Quotations, prepares checklists and draft a compliance matrix and exception statements, or contracts, for incorporation into the Company's proposal to a potential customer.
- Liaises with Customers and reports on progress, any modifications required and the subsequent impact on schedule and budget.
- Liaises with Customers regarding contract deliverables, including documentation, plans, milestones and other unique contract requirements.
- Keeps accurate, easily accessible and complete records of the Company's contractual and business matters for the scope of work assigned to them.
- Keeps documented records of commitments made and understanding between the Company and its customers.
- Maintain a good understanding of the processes used by the Company to monitor its day to day affairs and follow those processes (e.g. contract approval, timesheet recording, performance reporting).
- Stays informed and make others aware of the business area's procurement activities, procedures and policies at all times.
- Ensures that the business area is cognizant of the requirement to have these agreements properly expressed and executed in a timely manner to protect the interests of the business area as well as the Company.
- Keeps immediate Supervisor and the business area apprised of business risk issues.
Skills, Knowledge and Required Competencies
- University degree in the field of accounting, business, science, law or engineering required.
- Minimum 5 years related industry or government experience.
- Experience with and knowledge of Canadian Federal Government Procurement agreements including SACC knowledge.
- Must be able to secure a Canadian Government (CISD) Personal Security Clearance and controlled goods registration.
- Ability to communicate effectively and efficiently, both in writing and in person.
- Analytical ability within business and legal issues; applied standards and procedures.
- Ability to conduct research on the internet and elsewhere for licensing and contractual items, etc.
- Strong customer service orientation. Demonstrated abilities to understand and translate customer needs into feasible work plans.
- Strong interpersonal, communication, negotiation and relationship management skills with all level of employees, internal and external.
- Proven ability to take initiative and problem solve.
- Demonstration of leadership skills including influencing others relative to core values behaviour's and strategic goals.
- A proven team player.
- Excellent knowledge of English language, verbal and written.
- Excellent written and oral communication skills including to senior management levels.
- Demonstration of exemplary business ethics, integrity and honesty in all situations.
- Demonstrated initiative, creativity and integrity.
- Strong organizational skills.
- Excellent computer skills including Word/Excel/PowerPoint.
- Demonstrated ability to multi-task, prioritize and problem solve.
- Good judgment and reasoning skills.
- Ability to work with limited direction and to function as a team member.
Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, aboriginal persons, and persons with disabilities. Note: Unsolicited applications from recruitment agencies will not be accepted
Construction, Mining and Trades