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BC Public Service

CLK 11R - Marketing Assistant Coordinator

Victoria, BC
46,182 to 52,157 per year
Posting Title

CLK 11R - Marketing Assistant Coordinator

Position Classification

Clerk R11




Victoria, BC V9B 6X2 CA (Primary)

Salary Range

$46,182.50 - $52,157.99 annually

Close Date


Job Type

Temporary Assignment (TA)

Temporary End Date


BC Public Service -> Royal BC Museum

Ministry Branch / Division

Tourism, Arts, Culture and Sport

Job Summary

***Please DO NOT apply for this position by submitting your profile on this BC Government Hiring Centre website. Applications must be made via the following directions.***

Marketing Assistant Coordinator - Auxiliary Appointment, 1 Year
Clerk R11
Starting Salary: $ 46,182.50 - 52,157.99
Royal British Columbia Museum

The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada. By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understanding of British Columbia, and provides for a dynamic forum for discussion and a place for cultural reflection.

The RBCM, which includes the provincial archives, is undergoing modernization. Modernization is a complex, transformational process that not only impacts the museum's physical presence and facilities, but also requires the museum team to undergo adaptive and technical organizational changes.

The Marketing, Communication and Business Development Department undertakes marketing, communications, business development and sales, membership development, and consumer research to enhance the Royal BC Museum's profile in the community and with internal and external stakeholders and to increase attendance, awareness, understanding, support and participation in the museum and archives' programs, exhibitions, research initiatives, and archival and other merchandized services.

The Marketing Assistant Coordinator position provides administrative support to the Marketing and Sales Manager and the marketing team. This includes the coordination of the marketing production schedule, creating administrative systems and procedures and oversees all administrative and tactical activities required to support the marketing function. The marketing assistant enters relevant data into the ATMS database, and coordinates it with the Corporation's enterprise-wide CRM tool, creating and maintaining secure, comprehensive and accurate records, including sales reports and data entry. Under the general guidance of, and in consultation with the Director of Marketing, Communication and Business Development and the Marketing & Sales Manager, the Marketing Assistant is responsible for ensuring that collateral content and data entry is produced accurately and in a timely fashion to meet the objectives of the programs.

The position provides timely and accurate administrative support services, which includes the creation and implementation of systems and procedures, including ARCS and ORCS file management (electronic and paper) for a well-functioning marketing department. The nature of the work is time sensitive, and requires attention to detail in order to maintain accurate data because the information collected may affect new and existing programs; members; donors; Royal BC Museum staff and Board members; volunteers; visitors and external vendors and service providers; and the ability for the Royal BC Museum to meet its revenue targets.

Requirements for this position include a diploma or degree in a related field (i.e. Liberal Arts, Communication, Business) and a minimum of 3 years' related experience in an administrative support role, preferably with a fundraising, marketing and/or sales mandate, or an equivalent combination of education & experience.
Additional skills/abilities that would be an asset include project management skills with a track record of initiating and completing projects in a timely basis, superior planning, organizational, attention to detail and problem-solving skills, and significant and sound working knowledge of various software programs including MS Office. The successful candidate must also have excellent analytical skills, verbal and written communications skills, time management, interpersonal and negotiation skills. Additionally, the candidate must demonstrate the ability to develop, promote, and provide high quality customer service, both to internal and external customers, work effectively under pressure and demonstrate judgment, tact, diplomacy and discretion.
This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service.More information can be found here .

Please refer to the full job description and selection criteria to ensure your application addresses the areas we will be looking at when assessing suitability for this opportunity.

This is a one-year auxiliary appointment with the possibility of becoming permanent.

DO NOT submit your application for this position through the BC Government Hiring Centre website. Applications submitted through the BC Government Hiring Centre will not be considered.

Job Category

Administrative Services
Administrative Maintenance and Technicians