CLK 09R - Senior Clerk

Posting Title
CLK 09R - Senior Clerk

Position Classification
Clerk R9

Union
GEU

Work Options
Hybrid

Location
Delta, BC V4L 2M1 CA (Primary)

Salary Range
$48,729.07 - $54,899.19 annually

Close Date
6/1/2023

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Children & Family Development

Ministry Branch / Division
Service Delivery

Job Summary

Share your skills, confidence and initiative in this energizing role

The day-to-day practice, human resource, and operational management of the division's thirteen Service Delivery Areas (SDAs) are the responsibility of the Executive Directors of Service (EDS), supported by Directors of Operations (DOOs) who manage Local Service Areas (LSAs) and Team Leaders who provide direct supervision of frontline staff. Professional frontline and support staff work directly with children, youth and families throughout the province using a client-centered approach that emphasizes respectful, compassionate, strengths-based, and culturally appropriate practices. Staff in the Service Delivery Areas support the potential of children, youth, and families to achieve meaningful outcomes.

The Role: Reporting to the Director of Operations, the Senior Clerk provides administrative support services to the Directors of Operations (DOO) within the South Fraser SDA, as well as administrative support to the South Fraser Float Manager. This includes providing program support and general administrative and clerical support for the South Fraser SDA working with DOOS on hiring responsibilities. The Senior Clerk is primarily responsible for providing administrative support to the DOO and assisting with tasks specific to their program area. In addition, the Senior Clerk plays an integral role in coordinating postings, general hiring procedures and other HR-related tasks where appropriate. The position requires a good understanding of professional staff's requirements and case management techniques as well as a good understanding of programs and community resources)

Job Requirements:

• Grade 12 graduation or equivalent (GED).
• A minimum of two (2) years secretarial/administrative/clerical experience working in a confidential capacity (Which may include, for example: managing an electronic calendar and/or making travel arrangements and/or booking meetings and appointments, and/or compiling files, correspondence and resource material).
• Experience with Microsoft office applications (Word, Excel, Outlook, Skype, MS Teams) for word processing, spreadsheets, data entry, email and case management or other database applications.
• Experience working independently and as a team member with a multi-disciplinary environment and with other professional staff, clients, and service providers.
• Experience providing administrative and financial support services for a group of staff.

Preference may be given to applicants with 1 or more of the following:

• A completed certificate or training/course in Office Administration or Administrative Business Skills course or program or other closely related field.
• Experience working in a government human/social services setting.
• Experience in directly supporting a Director of Operations (DOO) or Team Lead (TL) within the last 2 years.
• Experience with the Management Information System (MIS) and Integrated Case Management System (ICM).
• Experience with the MARS (Corporate Data Warehouse) CAS (Corporate Accounting System) Oracle System.
• Experience with CRMS and ARCS/ORCS.
• Experience with TALM (Time and Leave Management).
• Experience with Incident Monitor requests.

Please note: Applicants should have a minimum of 40 words per minute (WPM) in keyboarding.

For questions regarding this position, please contact jeevan.johal@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work 1 day at home per week as per the Telework Agreement.
An eligibility list may be established for futurepermanent and / or temporary opportunities.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

With over 200 different occupations available in 280 communities across the province, we offer exciting opportunities for your career.Come be a part of the BC Public Service, a Top 100 Employer that embraces diversity, health and career growth. For more information, please see What We Offer .

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible.

Additional Information:

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Category
Administrative Services

Category

Administrative Maintenance and Technicians