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BC Public Service

CLK 09R - Administrative Assistant

Location
Victoria, BC
Details
Full Time
Yesterday
Salary
45,647 to 51,427 per year
Posting Title

CLK 09R - Administrative Assistant

Position Classification

Clerk R9

Union

GEU

Location

Victoria, BC V9B 6X2 CA (Primary)

Salary Range

$45,647.93 - $51,427.75 annually

Close Date

12/5/2022

Job Type

Regular Full Time

Temporary End Date

Ministry/Organization

BC Public Service -> Health

Ministry Branch / Division

HEALTH SECTOR INFORMATION ANALYSIS AND REPORTING DIVISION

Job Summary

Administrative Assistant
Clerk R9


An eligibility list may be established for future permanent and temporary opportunities.

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here .

Bring your strong administrative experience and superior organizational skills to this challenging position

The Ministry of Health has overall responsibility for ensuring that quality, appropriate, cost-effective, and timely health services are available to all British Columbians.

The Health Sector Information Analysis & Reporting (HSIAR) sets the foundation for the delivery of high-quality health sector information, analytics, and reporting. The Division leads key information management functions including data stewardship, governance, security, and access; analytics and reporting; and quality assurance, performance measurement, and evaluation functions. HSIAR sets out to exercise effective governance over secondary use data resources, while enabling timely and secure access to data, and supporting an integrated, modernized model of information sharing across the health sector.

The position provides office, administrative, and support services for the business unit, as well as coordinates the day to day priorities of the Executive Director and leadership teams.

The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service - Province of British Columbia (gov.bc.ca) .

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Cheryl.Stanker@gov.bc.ca . DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Secondary school graduation (Grade 12) or equivalent (GED). Preference may be given to applicants with post secondary courses or training courses in office administration.
  • At least 1 year of administrative/secretarial experience gained in a professional office setting.
  • Experience providing administrative services and working in a confidential capacity. Preference may be given to applicants with 1 year or more.
  • Experience managing deadlines and prioritizing multiple concurrent tasks.
  • Experience in records management using electronic systems and physical file management, including preparing, managing, assigning and retrieving documents.
  • Experience typing, formatting, proofreading and editing a variety of documents using standard applications such as MS Word, MS Excel, MS PowerPoint, Visio etc.


Preference may be given to applicants with:
  • Experience providing confidential administrative services to senior level executives.
  • Experience managing an electronic calendar (booking meetings and appointments) for executive/ management.
  • Experience booking/making travel arrangements.
  • Experience with ARCS/ORCS.
  • Experience with eApprovals/CLIFF.


Proviso
  • Willing and able to lift or move heavy objects and/or record boxes (ranges from 25 to 50 lbs).


Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:

Cover letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire (BASIC): YES - As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements.

Job Category

Administrative Services
Category
Administrative Maintenance and Technicians