Case Administrator, Complaints and Practice Investigations

Full-time, contract (12 months)

Position summary

We are looking for two temporary case administrators to join the complaints and practice investigations department.

Reporting to either the Inquiry Committee manager or the practice investigations manager, and in accordance with College of Physicians and Surgeons of BC’s policies and procedures, the case administrator is responsible for maintaining complaint files and collaborating with managers and other case administrators with respect to the daily activities of the complaints department.

Duties and responsibilities

Duties include but are not limited to the following:

Maintain complaint files

• act as a liaison between all parties involved in each complaint
• create, open, close and file complaint files
• send form letters to complainants and physicians
• complete complaint acknowledgment calls with complainants and subject registrants
• manage bring-forward system and send form letters accordingly
• review complaint materials for risks and escalate as necessary
• review complaint files for completeness, consistency, and accuracy and perform any required redaction of personal information
• track further actions arising from case conclusions
• file committee minutes

Provide administrative and clerical support to the complaints department Skills and qualifications

• draft correspondence and other documents or reports
• attend interviews with physicians, medical contractors and the deputy registrar
• take clear, legible notes during interviews
• respond to telephone inquiries from both physicians and members of the public regarding the complaint process
• assist with the preparation for committee as required
• scan and save complaint file documents to electronic record
• other administrative duties as required

Required skills and qualifications include:

• successful completion of grade 12 supplemented by a two‐year office administration diploma or equivalent combination of education and experience; post-secondary education is advantageous
• demonstrated ability to work under pressure and deal with diverse members of the public and the profession in emotional situations
• strong interpersonal skills required to successfully facilitate resolution to complex situations
• solid understanding of professional regulation and processes an asset
• a background in health care or familiarity with medical language is preferred
• working knowledge of Microsoft Office applications including Word, Outlook, Excel and Teams
• ability to organize and set work priorities
• ability to work both independently and as a team member
• ability to maintain a calm demeanor during busy or stressful times
• ability to exercise good judgment in recognizing scope of authority and protecting confidential information is a must
• excellent critical thinking, analytical and problem-solving skills
• high level of attention to detail, with demonstrated ability to multi-task in a fast-paced environment
• excellent written and verbal communication skills
• excellent editing and proofreading skills
• previous experience interfacing with patients or the public is an asset

The compensation for this position is based on an annual salary range of $49,388 to $61,735. 

The College of Physicians and Surgeons of BC (CPSBC) is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.

We thank all applicants for their interest; however, only those selected for interview will be contacted.

CPSBC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.

We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.