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Bookeeper/ Admin Assistant

Burnaby, BC
Full Time
5 days ago

We are looking to hire an admin assistant/bookkeeper!

Summary of primary job functions :

This employee fulfills receptionist duties, provides administrative support to the executive director and manages the accounts payable complete to checks.

Duties and responsibilities:
-Follow-up with members by phone or email to schedule appointments in a timely manner
-Scanning and saving client documentation into client relationship database
-Reading and sorting mail based on priorities
-Ordering promotional materials and monitoring stock
-Assisting with event preparation (preparing forms, booth equipment, brochures, promotional material)
-Process invoices for payment by preparing cheque requisitions for approval and signature.
-Maintain and order office supplies
-Provide lunch-hour front desk reception relief or as required
-Perform general office duties as required.
- Answers incoming calls on the office main line. Deal with inquiries and re-directs calls appropriately
- Initiates outgoing calls as required
- Greets all guests, ensures they are comfortable while advising appropriate staff that guest is waiting
- Handles communication by telephone, fax and email.
- Is responsible for photocopying and all filing

Skills & Qualifications:

-High school graduation supplemented by business and/or secretarial courses equivalent to up to one year of study with at least 1-3 years related experience
-Superior customer service skills and proven ability to communicate effectively by email, phone or in-person
-Excellent computer skills using Outlook, Word, and Excel, knowledge of Maximizer an asset
-Ability to set-up and maintain electronic and paper files
-Outstanding attention to detail
-Organized, resourceful and efficient
-Excellent judgment in setting priorities, identifying issues and determining action required when working under pressure and deadlines
-Demonstrated ability to work independently and as a member of the team
-Knowledge of life insurance or health insurance an asset
-Completion of high school diploma plus at least 1 year of experience in a similar role
-Friendly, up-beat personality and strong customer service orientation
-Good communication and interpersonal skills
-Must be computer literate, with proficiency in MS Word, Excel, and Outlook
-Ability to prioritize workloads and the flexibility to manage multiple tasks and deadlines
-Ability to support high level management demands and a strong attention to detail
-Ability to work with and maintain confidentiality with sensitive information


Hours of Work
· 10 a.m. – 4 p.m. Monday - Friday