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Douglas College

Associate Director, Facilities Operations

Full Time
2 days ago
Position Details

Position Information

Position Title Associate Director, Facilities Operations Posting Number 01772SA Location New Westminster/Coquitlam Campus Grade or Pay Level A - Pay Band 14 Salary Range - Position Type Administration - Regular Posting Type Internal/External Regular/Temporary Regular Employment Type Full-Time Posting Category Administration Start Date 04/01/2023 End Date Day of the Week Mondays to Fridays Shift N/A Work Arrangements
Occasional travel between Douglas College's campuses will be required for this regular, full-time position. Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday.
What Douglas Offers
DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.
The Role
Under the general direction of the Director, Facilities, the Associate Director, Facilities Operations is responsible for the administration of physical plant services and infrastructure renewal for all College campuses and all properties at off-site locations.

As a senior member of the department, the Associate Director will work with the Director to promote a strong culture to further the initiatives of the College's technology and Strategic Plans. Areas of responsibility include maintenance & performance of the buildings, grounds and parking, janitorial services and waste management. The Associate Director is also involved in the planning and implementation of facility improvements and renovations and in doing so oversees the provision of building operations, contract trades, energy management, and project management. The Associate Director maintains a balance of high quality yet cost effective service by setting objectives, allocating resources, integrating and coordinating activities.


The Associate Director, Facilities Operations is accountable for the following:

Facilities Operations:

    •Develops and implements operational plans for areas of responsibility and participates in the preparation of the Department and Division's strategic plans. •Provides effective management, maintenance and repair of the College's physical plant including building systems and grounds, cyclical maintenance, renovations and energy management; Continuously improves the administration of related preventative maintenance program to reflect best practices; •Manages and administers services for the heating, ventilating, air conditioning, and electrical systems on both campuses, including inspections, preventative maintenance, cleaning, adjustment, repair and replacement of building systems. Maintains equipment records for scheduling of maintenance, ordering of repair parts and optimal utilization for resources. •Monitors systems performance with continuous attention to repair & renewal needs; •Maintains the safe and effective facilities operations by meeting building codes, regulations, by-laws including fire, health and safety standards; •Administers and evaluates facilities related software systems such as facilities inventory, room booking and work orders; •Manages the administration of site services at all College campuses and select off-site leased premises; •Cooperates with Manager, Supply Chain, procures and negotiates contracted services for building maintenance. Manages contractor performance to meet the needs of the College. At end of the contract term or at least bi-annually ensures vendor evaluations are completed; •Represents the Department and the College on internal and external committees, as required; •Consults with the Director to ensure the accuracy and updating of the VFA asset management tool for the campus infrastructure; •Updates and maintains the Facilities Inventory System in accordance with government requirements; and •Performs other duties as required.

Regulatory Compliance and Risk Management

    •Is well versed in the College's Enterprise Risk Management framework and proactively identifies and plans to mitigate relevant risks; •Is aware of legislation and regulations related to position responsibilities and ensures College compliance. Ensure Facilities personnel and contractors comply with WorksafeBC regulations and College safety policies. •Develops policies, procedures and other administrative internal controls in support of compliance with government regulations; •Consults with Manager, Contract Administration and Insurance and Manager, Supply Chain in support of College and Government Policies; •Acts as Fire Safety Director/Incident Commander and being available, on call, 24 hours a day in case of emergency; •Participates in the continuous development of the College's emergency and business interruption planning;

Project Management:

    •Prepares specifications, plans and schedules for capital renewal and maintenance projects and assist with the commissioning of new or reconditioned equipment, buildings and facilities; •Reviews all proposed renovations and or other modifications to the buildings and grounds as submitted by the College's capital approval process ensuring proposals meet all government agency codes, regulations, bylaws and are in accordance with College standards; •Assists the Director with the negotiation of contracts for building renovations, extensions and minor renovations, and acts as owner's representative for these projects to ensure work is adequate and according to building code; •Monitors the project milestones and performance metrics in relation to deliverables and established targets; and •Manages the day to day operational and tactical aspects of multiple projects, including those being coordinated by the Project Manager and Project Coordinator.

Environmental Sustainability:

    •Works with the Director in the development of long-term strategic energy management plans and related policies for the consumption of all utilities (i.e., gas, hydro, water); •Designs and implements operational energy management plans and programs to meet goals and targets; and •Prepares compliance reports to meet College's legal and regulatory obligations relating to conservation, sustainability and climate matters.

Budget Management:

    •Collaborates with the Director to develop long term building maintenance and replacement plans for all campus locations, and aligns the projects within the annual Routine Capital funds; •Prepares business cases to support funding applications; •Prepares and recommends annualoperating and routine capital budgets. Monitors expenditures within approved budgets; •Develops plans for the "Operating Capital Submission" through consultation with College departments and utilization of consultants. Implements and tracks all operating capital budgets.


    •Leads and supervises managers and unionized support staff including recruitment and selection, training, performance planning, evaluating and disciplining where appropriate; •Provides professional development opportunities and guidance to direct reports to enable them to perform their job duties. Encourages development and continuous improvement in each of the functional areas within the department; •Contributes to effective employee and labour relations by administering the collective agreement, representing management in the grievance process and consulting with Human Resources regarding collective agreement interpretation, as appropriate; •Develop and communicate departmental objectives and vision, fostering a climate of problem solving and inclusive leadership; •Appropriately works with sensitive and private information; and •In absence of the Director, Facilities may assume responsibility as Acting Director, as requested.
To Be Successful in this Role You Will Need
    •Established professional credibility as evidenced by a bachelor's degree from an accredited post-secondary institution in the field of engineering, facilities management and a professional designation in a related field, or combination of education and experience; •Completion of a facilities management certificate or equivalent (i.e., APPA , BOMA , IFMA , LEED ); •Seven to ten years directly related work experience in a large, complex multi-location environment (preferably in a unionized, public sector environment); •Extensive demonstrated knowledge of building equipment (boilers and heating equipment, building automation systems, building envelopes and systems, chillers and air conditioning systems, electrical equipment and systems, elevator equipment, life safety equipment, mechanical equipment and systems); •Demonstrated project management experience and education in facilities infrastructure and renovation projects; •Considerable knowledge of construction and maintenance trades along with municipal codes; •Knowledge and experience with energy efficiency programs; •Detailed oriented delivering high quality work; •Highly self-motivated and directed; •Proven analytical and problem-solving abilities; •Demonstrated decision-making capacity together with an ability to ensure effective decision-making within a collegial environment; •Excellent written, verbal and interpersonal communications skills together with proven experience in resolving conflict; •Demonstrated supervisory experience at a management level; •Demonstrated experience in establishing and maintaining effective working relationships with employees at all levels of the organization; •Demonstrated ability to model professional, ethical and collaborative behaviours consistent with the position; •Team-orientated and skilled in working within a collaborative environment.

Link to Full Position Profile Equity Statement
Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.
Needs a Criminal Records Check No

Posting Detail Information

Open Date 01/27/2023 Close Date Open Until Filled Yes Special Instructions to Applicant
Should you be interested in learning more about this exciting opportunity, please visit and submit your application directly through Boyden.

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