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Assistant, Leadership & Organization Development

Location
Surrey, BC
Details
Full Time
6 days ago

The Talent Development Assistant is an integral role in the Talent team within Fraser Health and supports the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around our Senior Leaders including patients/clients/residents and families:

Leads administrative and coordination support to the Leader, Client Partners and the team on a variety of Talent Development activities launched across corporate-wide programs and services. The role is a key support to the head of this team and manages the meetings, arranges for onsite and offsite program delivery and responds to inquiries/requests, preparing confidential correspondence and documents, collecting and collating data, developing and maintaining online content, designing and developing the development calendar and online registration of cohorts through in house and external systems.

Fraser Health is growing, the kind of growth you want to be a part of as you maximize the opportunity to enhance and expand your skills. We are the largest and fastest growing Health Authority in Canada. Over 25, 000 employees, 2,500 physicians and 6,500 volunteers provide a wide range of integrated health care services to over 1.6 million people living in Metro Vancouver and the Fraser Valley.

We hire great people for great jobs. We are looking for an Assistant, Leadership & Talent Development to provide support to the Talent Development team. We need your help to expand the ability to deliver prompt and professional service. Your enthusiasm will assist you when you provide administrative and co-ordinative support to corporate-wide programs and services.

Position Highlights

Bring your resourcefulness and effective organizational skills to a role where you can really make a difference! In this dynamic role you will provide support to the Leader and Client Partners of the Talent Development team!

Your specific duties will include:
•Provides confidential administrative support to the Leader and assigned Client Partners/other Talent team members as required. •Coordinates the implementation of specific training programs, working with the team of Client Partners to develop course descriptions, marketing, registration and criteria. Partners with outside consultants and/or vendors to ensure quality of service delivery. Supports in planning, managing and coordinating events such as conferences and workshops and a variety of executive and board presentations. •Markets events/programs including communication with FH staff via News Now, Online Registration, Leadership & Organization Development intranet page, and calendar. Markets courses externally for non-FH staff as appropriate. •Assists the Client Partners by conducting pre and post course evaluations as required. Inputs, tracks and reports out on statistics, produces reports and monitors evaluation and follow-up of statistical data. Creates solutions, processes and systems that enhance service delivery based on information collected. •Manages confidential data and information in a secure way, understanding data privacy and employee confidentiality while processing information. Inputs payroll data and tracks billing, invoicing and sets up funding process with Finance. •Works in coordination with Talent Acquisition services,. Facilitates the one-day program for new employees, supervising the quality of service delivery by various presenters and providing feedback to ensure ongoing success. Maintains and monitors budget and reviews with Leader. Creates and maintains spreadsheets and enters data for departmental expenses and prepares invoices for payment. Reviews online financial reporting functions and advises on variances. Participates with Leader in assessing current and future budget needs. Ensures necessary supplies/services are purchased for departmental and program needs.
Qualifications:
    •Graduated from a recognized administrative or secretarial program •Three years' recent related experience in a large complex business environment or health care environment. •You type 60wpm and are proficient with Microsoft Office applications Word, Excel, and Outlook.

Competencies:

Demonstrates the LEADS capabilities of Leads Self, Engages Others, Achieves Results, and Develops Coalitions and supports Systems Transformation.

Professional/Technical Capabilities
    •Demonstrated knowledge of software applications such as MS Office Suite. MS Projects, Visio and/or other publishing programs. Articulate and Adobe experience is an asset. Numerical and Cognitive skills (assessments may be conducted) Ability to type a minimum of 60 wpm.
    •Ability to write and design informational literature (flyers, brochures, messages, letters, newsletters, and handouts).

An equivalent combination of education, training and experience is acceptable.

This is a full-time position and is based at Central City in Surrey, BC, with access to rapid transit, shopping, restaurants, on-site fitness centre and other amenities.

Valued benefits

A career with Fraser Health will offer you the chance to contribute to a team of a dedicated professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Work with an experienced, encouraging and dedicated team and participate in our dedication to provide quality care to our patients and clients. We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work! We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.

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