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Vancouver Island University
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Assistant, Assessments and Exam Invigilation

Reference ID: 18-3210

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Work where you matter. Vancouver Island University invites applications for the role of Assistant, Assessments and Exam Invigilation within our Student Affairs area. Submit applications for this permanent, full-time role by December 17 (18-3210).


If you are a degree holder with an eye for excellence, are adept at technology, and are committed to the highest standard of service to students, then consider joining out Student Affairs team at VIU. This is your opportunity to invest your skills, talent, and strong work ethic with one of the area’s top employers. We are looking for a professional to apply their entrepreneurial skills in our Assessment and Exam Invigilation Services, so if you think you have the right skill set, work ethic, and genuine enthusiasm for making a positive contribution to the lives of our students, then we courage you to apply to this exciting opportunity.


In this role, you will:

  • provide administrative support and perform general office duties, including scheduling, record keeping and dealing with requests/questions from students, faculty and external organizations.
  • Set-up and supervise exams (including accommodated exams for students with disabilities).
  • Supervise casual invigilators, prepare facilities, ensure exam security is in place, and return exams.
  • In collaboration with the AEIS Access Technicians, interpret results and refer students to appropriate university or community resources.
  • Liaise and collaborate with numerous staff and faculty to ensure accurate assessment information and timely processes are in place.
  • Develop and maintain department documents, processes and resources. In first contact capacity, respond to requests for test information from prospective students, parents, high school counselors and staff with timely, accurate information.
  • Ability to demonstrate a sound understanding of the overall services within student affairs and direct students or staff (often in sensitive situations), to the appropriate area(s).
  • Ability to prioritize workload requests and complete tasks independently.
  • Troubleshoot basic computer issues where required. Schedule group and individual exams.


Required Qualifications:               

  • Bachelor's degree in related field (e.g. Social Sciences, Adult Education or Psychology) from an appropriately accredited institution.
  • Minimum five years recent, directly related experience working with adult learners from diverse populations and non-traditional learners.
  • Intermediate-level word processing proficiency. 45 wpm typing speed. Proficient in MS Office.
  • Demonstrated ability to work accurately and with attention to detail. An equivalent combination of education and experience may be considered.
  • Ability to work independently and set priorities.
  • Excellent interpersonal and communication skills (verbal and written).
  • Ability to put students at ease by providing a calm, professional and supportive test environment. Proven problem-solving and trouble-shooting skills.


All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. VIU embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.


Posted: December 6, 2018
Closes: December 17, 2018
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1001-5000 employees

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About Vancouver Island University

Known as a centre of excellence, Vancouver Island University (VIU) produces quality graduates who are in demand by employers across the country and around the world. VIU offers a supportive campus ...