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Douglas College

Arts Events Officer

Full Time
5 days ago

Position Details

Position Information

Position Title Arts Events Officer Posting Number 00578SA Location New Westminster Campus Grade or Pay Level S - Pay Level 13 Salary Range $45,351 annually (with increments to a maximum of $50,893 annually) Position Type Support Staff - Regular Posting Type Internal/External Regular/Temporary Regular Employment Type Full Time Posting Category Staff Start Date 07/29/2019 End Date Day of the Week Mondays to Fridays Shift 8:30am - 4:30pm Work Arrangements
This regular, full-time (35 hours per week) position is available effective July 29, 2019. The hours of work are Monday to Friday from 8:30 am - 4:30 pm. Evenings, weekends and overtime will be required from time to time.

*Please note that this job is currently under review.
What Douglas Offers
DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.
The Role
Under general direction of and in consultation with Dean of Language, Literature and Performing Arts, provides leadership and support to the Performing Arts Programs and to Creative Writing in the management of events and related activities. Provides exceptional client-centred service on a consistent basis to all stakeholder groups.


1. Provides liaison with Marketing and Communications Office ( MCO ), with the Foundation and
with other areas of the College regarding arts events.
a. keeps a "roster" of student performers for such internal events as those initiated by the Foundation (A Class Act, etc.) and Graduation ceremonies;
b. ensures requests for student performers are met whenever possible;
c. provides assistance with any other arts-related needs identified by other areas of the College for events;
d. with assistance and approval of the Foundation, researches and applies for potential funding opportunities; maintains current funding sources.

2. Working with the Marketing and Communications Office, oversees the production of publicity
for Performing Arts/Creative Writing events, from inception to completion.
a. coordinates with MCO regarding the production and distribution of all printed materials related to Performing/Creative Arts events (posters, invitation cards, Calendar of Arts Events, for example). Works closely with the MCO office staff to develop posters, brochures, marketing strategies and other projects ;
b. ensures media awareness and interest in events;
c. is the contact person with MCO for the development and subsequent maintenance of an "umbrella"
website for Performing and Creative Arts areas;
d. maintains and updates an integrated mail and contact list.
e. assists with the planning and execution Creative Writing events, such as Pearls, Literature Alive and Indigenous Voices (organizes catering, room bookings, space set-up, student readers, in-event book sales, ticket sales, etc.);
f. works with Marketing and Communications Office on new and ongoing marketing initiatives such as general and area-specific marketing plans, graduate profiles for publicity and an "image
bank" for future use.

3. Theatre, Stagecraft, Music and Creative Writing:
a. assists with the marketing and promotion for 4 annual student theatre productions, weekly concert series The Arts at One (20+ performances per year), 8 - 10 annual evening concerts, 3 - 4 visiting author readings;
b. in collaboration with the Performing Arts Coordinators, produces and publishes performance programs (Theatre, Stagecraft, Music, MTD , etc.)
c. sends out complimentary tickets for special guests;
d. Administrates and assists with annual programming of, and writes grant applications for The Arts at One concert series. Liaises with and host guest musicians;
e. coordinates event attendance by high school classes and other groups. Plans and promotes special events, such as departmental open houses;
f. manages theatre ticket sales and complimentary ticket booking;
g. maintains a roster of student musicians, and hire as needed for various events;
h. coordinates student assistants for poster mail-outs and other tasks.

4. Coordinates the organization of all LLPA arts-related events, including opportunities for student recruitment such as open house events, tours, school-directed concerts/performances, and performance -oriented information sessions, including performance-related recruitment visits to local schools; fundraising events; and regularly scheduled or
special arts events.

5. Amelia Douglas Gallery:
a. Administration, marketing, event planning and day-to-day operations for the Amelia Douglas Art Gallery, featuring six exhibits per year;
b. Works closely with artists and curators to conceptualize and realize each show;
c. Develops promotional materials and exhibit catalogues to promote exhibits via multiple channels, including social media and media listings;
d. Coordinates, promotes and hosts opening receptions and artist talks;
e. Assists with installation and take down of each exhibit;
f. Serves on the Art Exhibit Committee, provides agenda and minutes and administrates its meetings;
g. Serves on community art juries for the City of New Westminster Arts Services' Community Arts Space at the Anvil Centre.
h. Represents gallery on the New Westminster Public Galleries Curators' Committee.

6. Participates, as designated by the Dean, in all relevant committees or task groups (the Arts Events Committee, the Amelia Douglas Gallery Committee, for example) and prepares materials
for meetings.
a. Serves on and helps administrate College arts committees. Serves as a liaison between the College and external community arts groups and committees;
b. Assists the Douglas College Foundation in seeing arts funding opportunities.

7. Enhances community connections.
a. ensures information/invitations are available to alumni and other important members of the College community;
b. ensures College participation in appropriate community arts events;
c. maintains first-line contact with community members interested in arts events at the College;
d. plays a general advocacy role for Performing Arts/Creative Writing events as an important enhancement of curriculum;
e. communicates information about the performing and creative arts at Douglas College at various community settings;
f. maintains database of contact information of secondary schools and other relevant recruiting sites;
g. organizes and schedules weekly student recruitment sessions for Theatre and Stagecraft;
h. maintains and updates database of contract information for VIPs (Theatre) and media contacts (Theatre);
i. Writes, edits and designs a range of communications. Manages address databases. Conducts media relations and customer service. Updates and maintains college web pages using SiteCore,; uses Facebook, Twitter, Instagram, DC Connect and Constant Contact for promotion.

8 .Performs other related duties as required.
To Be Successful in this Role You Will Need
1. Completion of a two-year post-secondary diploma or Associate of Arts degree, with an emphasis in arts management or a performing or creative arts field and two years' work experience in a related position, preferably with an arts focus, or a suitable combination of experience and education.
2. Good working knowledge of the local arts environment and demonstrated interest in the performing and creative arts.
3. Demonstrated knowledge and experience in marketing and publicity fields. Demonstrated experience maintaining a social media presence.
4. Desktop layout and design experience; demonstrated proficiency with design software (such as InDesign, Photoshop or similar). Knowledge of website design and maintenance; knowledge of computer applications, including basic office software (Excel, Word, Outlook). Video editing experience is an asset.
5. Demonstrated proficiency with the English language (including writing, substantive and copy editing, and proofreading).
6. Strong organizational ability, including establishing and meeting deadlines, and prioritizing work.
7. Demonstrated ability to
- keyboard 40 w.p.m. accurately or greater,
- take accurate minutes.
8. Demonstrated ability to
- work as part of a team and take a leadership role when required, and
- work independently with a minimum of direct supervision.
9. Excellent interpersonal and oral skills: ability to deal with corporate and community leaders, administrators, faculty, staff and students, and to speak to small and large groups in formal and informal settings.
Link to Full Position Profile Diversity Statement
Douglas College is committed to being a workplace that is free of discrimination, that values diversity and is representative, at all job levels, of the communities we serve.

Posting Detail Information

Open Date 07/12/2019 Close Date 07/18/2019 Open Until Filled Special Instructions to Applicant
Interested applicants must ensure that a resume and cover letter is submitted online and received by July 18, 2019.
Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying.

Qualified internal applicants shall be given first consideration in filling this position.
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