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Administrative Coordinator

Richmond, BC
Full Time
3 days ago

We're looking for an experienced Administrative Coordinator to assist and support our senior manager of Policy, Regulation and Research division (PRRD) at WorkSafeBC in our Richmond head office. The Policy, Regulation and Research division supports the Government of British Columbia's commitment to reconciliation with Indigenous peoples.

If you are a resourceful and self-motivated administrative coordinator with the power to initiate plans, act on your decisions, and independently follow through to completion, we want to hear from you. In this role, you'll use a high level of discretion and tact in handling confidential and sensitive information related to policies, regulation, and research. If you have administrative experience supporting senior management level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, this role is for you!

How you'll make a difference: You'll ensure WorkSafeBC is serving stakeholders across B.C. effectively.

Where you'll work

At WorkSafeBC, we offer a hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you'll work primarily from your B.C. home and be on-site at a minimum of once per quarter in our Richmond office or based on operational needs.

What you'll do
  • Transcribe, organize and compile, confidential reports, memos, minutes, and correspondence
  • Establish and maintain files and records and maintain comprehensive tracking systems for sensitive correspondence and files
  • Compile departmental budget summaries and various monthly statistics
  • Arrange appointments, meetings and seminars as required, and make travel and accommodation arrangements
  • Maintain office supplies and stationery
  • Build and maintain cooperative working relationships with a variety of individuals

Is this a good fit for you?

We're looking for people who can:
  • Display a high degree of professionalism when handling confidential files and information
  • Demonstrate attention to detail and accurately handle concurrent activities
  • Demonstrate excellent written and verbal communication skills
  • Maintain a high level of customer service
  • Understand the history of Indigenous people in Canada and contribute to our organization's commitment to reconciliation with Indigenous peoples
  • Understand, communicate and effectively interact with people across different cultures and backgrounds

Your background and experience
  • Completion of grade 12
  • A minimum of three years of related work experience in an administrative role supporting senior management and/or Director level operations
  • Experience working in law, policy, or with regulations is an asset
  • Strong working knowledge of SharePoint and Microsoft Office products including Word, Excel, PowerPoint, and Teams

We'll consider equivalent combinations of education and experience.

Important to know

Before we can finalize any offer of employment, you must:
  • Confirm you're legally entitled to work in Canada

WorkSafeBC's COVID-19 Employee Mandatory Vaccine Policy (the "Policy") is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What's it like to work at WorkSafeBC?

It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are .

Our benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:
  • Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
  • 4 weeks of vacation in your first year, with regular increases based on years of service
  • Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account
  • Optional leave arrangements
  • Development opportunities (tuition reimbursement, leadership development, and more)

Learn more: Find out what we offer .

Want to apply?
  • Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
  • Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.