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Administrative Coordinator, Equipment Rental

Burnaby, BC
Full Time
12 days ago

Excellent opportunity with a successful and reputable rental equipment company based in Burnaby. This is a newly created role due to the company’s continued growth and success. Team oriented culture, great job stability, and lots of opportunity for long-term career growth!

Who- the Company:  

Our client is a Burnaby-based company that was formed close to 5 years ago. They specialize in the sale, rental, and maintenance of building equipment. The company is owned by a very well-established and award-winning company that has been around for decades. 

The hiring company currently has 10 employees (the General Manager, the rental team, the parts team, mechanics, drivers, etc.) and that employee number is anticipated to grow as projects and revenues increase in the coming years. This is a newly created position and there is plenty of room for career development!

The company has a vibrant and fun-loving corporate culture. The people working at this company are laid back and friendly, but still serious about their work and passionate about contributing to the organization’s ongoing success.

What- the Role:

On behalf our client, SWIM is seeking a new Administrative Coordinator who will be responsible for providing administrative support internally and externally to the rentals team, general management, and the external clients. The Coordinator will create and close rental contracts, dispatch the delivery of equipment and follow-up to ensure customer satisfaction, schedule maintenance appointments, prepare documents, track equipment inventory, etc. This job will evolve over time, based on the strengths, interests, and capabilities of the individual in the role. The Coordinator will report into a Manager who in turn reports to the General Manager. SWIM will provide a full job description to interested candidates.

Who- the Candidate:

We are seeking candidates with at least 2 years of work experience in a similar position involving administration and customer service. Very strong preference for candidates who have worked in a role involving the rental, sales, maintenance, or delivery of equipment and/or parts, perhaps gained from an auto dealership or another equipment rental company. Candidates will be organized and accurate, with the ability to work at a fast pace while providing excellent internal and external customer service skills. Great communication abilities (verbal and written) are important in this role. Candidates must have a valid and clean Canadian driver’s license as there will be occasional driving involved in this role (using a work truck, candidates do not need to have their own vehicle).


Headquartered in South Burnaby in a location that is a convenient commute for people living in Burnaby, of course, but also New Westminster, East Richmond, North Surrey, North Delta, etc. Free employee parking, and there are a few buses that stop within a 5 minute walk from the office. This is a full-time in-office role and employees enjoy a fun and collaborative work environment.

How Much:

Competitive base salary commensurate with level of relevant work experience and skills- please discuss further with SWIM.   Employees also receive great perks such as an RRSP match, social events, and great health & dental benefits.

When & How to Apply: 

This search is moving quickly and Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!