Administrative Clerk

 Job Title:  Administrative Clerk

Reports to:  Executive Director                                              
Status: Part-Time; Temporary
Start Date:  ASAP
Hours: Variable; approximately 22.5 hours per week
Salary: $21/hour
Closing Date: September 13, 2024  

Summary of Position:

The Administrative Clerk position is responsible for providing a wide range of administrative support functions at the Chilliwack Museum and Archives. This position requires a high degree of organization and approachability as the position deals directly with our membership, volunteers, and the community on a daily basis.

Duties & Responsibilities:

1. Performs reception duties such as answering calls, receiving and relaying messages, receiving and directing visitors/clients, booking rentals and programs, and responds to in-person, email, and telephone inquiries;

2. Performs record management duties including setting up and maintaining office filing system; assembles files, assigns file numbers, prepares file folders, distributes and files documents and files;

3. Orders office and janitorial supplies and maintains an inventory of supplies; performs basic janitorial duties such as ensuring the kitchen area is tidy and bathrooms are stocked;

4. Arranges for equipment/building service or repairs as required;

5. Receives, records, sorts and distributes incoming and outgoing mail, internal correspondence, and courier documents; signs for receipt of packages and shipments;

6. Operates standard office equipment such as security cameras and photocopiers and carries out minor maintenance such as loading paper, removing paper jams and changing toner cartridges;

7. Provides gift shop/front desk coverage as required which includes greeting visitors, providing information about the Museum and current exhibitions, answering questions, and operating the POS System;

8. assists with the set-up and take-down of rentals and events, and ensures that the rental/event item inventory is organized;

8. Other duties as assigned by the Executive Director.

Qualifications & Skills:

1. High School Diploma, courses in Office Administration an asset;
2. 1-year experience in an office support role, or proven experience and capacity to thrive in such a role;
3. Superior computer skills using Windows and Office;
4. Excellent interpersonal and communication skills marked by professionalism, teamwork, and courtesy;
5. Able to work with minimal supervision; works well independently and as a team; flexible;
6. Strong organizational and time management skills.

The successful candidate will be required to submit a clear criminal record check with vulnerable persons clearance.

The Chilliwack Museum and Archives is an equal opportunity employer. We seek to foster a workplace that reflects the full breadth of the communities we serve and welcome applications from women, racialized persons/BIPOC, LGBTQ2S+, and people with disabilities.

All qualified applicants are invited to apply by submitting their cover letter and resume to:

Shawna Dwyer
Executive Director, Chilliwack Museum & Archives
shawna@chilliwackmuseum.ca

We look forward to reviewing all applicants, however, only those selected for an interview will be contacted.