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Administrative Assistant

Company Confidential
Full Time
7 days ago

Our client is an established real-estate consulting firm looking for a stand-out Administrative Assistant to be a part of their dynamic team.  The right-fit candidate is diligent, meticulously organized and always represents with the highest level of professionalism. If you’re a consummate team-player wired to go above and beyond with providing exceptional service, this could be the role for you!  

Location: West Vancouver, BC


  • Fulfill day to day administrative duties – phone and email communication, copies, mail, courier and faxes
  • Ensuring all areas of the office are maintained in order and inventory stock levels are maintained
  • Handle calendar management and travel arrangements for the Executive team
  • Provide marketing and promotional support to the Executive team – inclusive of campaign strategy and execution, development of promotional collateral and social media updates
  • Manage an organized filing system and update internal client database
  • Generate client invoices, track payments and handle follow-up communication, as required
  • Liaise with project and real-estate teams to schedule and manage internal and external meetings/events and open house showings
  • Act as main internal and external contact for general office needs, supplies and equipment
  • Support team with ad-hoc duties and additional projects, as required


  • Minimum of 2 years experience working in a fast-paced Administrative or Executive Assistant role
  • Completion of post-secondary or diploma in office administration or related field
  • Strong proficiency in MS Office Suite, social media and competent technical skills
  • Excellent written and verbal communication abilities
  • Outstanding organizational skills with an innate ability to manage multiple tasks in a deadline driven environment
  • Be a natural self-starter to manage and execute assigned projects independently
  • Professional presentation with the ability to liaise with high net-worth clients
  • Able to maintain confidentiality at all times
  • Fluency in conversational Mandarin would be considered an asset but not essential

All interested applicants are encouraged to submit their resume to McNeill Nakamoto by visiting and clicking on the “APPLY” button. McNeill Nakamoto is committed to recruiting with a focus on equal opportunity, diversity and inclusion. While we thank all candidates for their interest, only select individuals will be contacted for follow-up.


Learn more at

Administrative Real Estate