Our Client has an immediate opening for an experienced, energetic and self-driven Administrative Assistant. This is your chance to be part of our progressive, challenging and fun atmosphere. The Administrative Assistant manages the daily office requirements, while providing direct, high-level administrative assistance to the Project Manager. Offers support to a wide variety of business requirements in a fast-paced, ever-changing environment. Main Responsibilities • Management of vendors/office suppliers. Research new/alternative services, review and monitor existing services, costing and liaison. • Maintain a safe and operational environment within the Office. Coordinate any repairs or service requested. • Perform a variety of executive secretarial and administrative duties as required by the President, including research as requested. • Write Letters/Correspondence as required by the Project Manager. • Liaison with all administrative and accounting staff. • Maintain an organized filing system for each construction project, including estimates, invoices, permits, construction drawings, etc… • Liaise with various municipalities as needed. • Liaise with various trades as needed. • Run the plotter, organize large print jobs. Minor Duties • Bank deposits • Review of Project Manager’s mail and re-distribute as required. • Arrange and prepare for meetings as required by the team. • Travel bookings. Skills/Requirements • Must be proficient with Microsoft Outlook, Word, PowerPoint, Excel, and ability to learn new software. • Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects. • Must be detail-oriented, with strong organizational skills. • Individual must be resourceful and able to take initiative, anticipating needs and adaptable to changing workplace environment. • Ability to communicate effectively. Both orally and in writing. • Able to maintain a high level of confidentiality. • Adaptable, with a "can-do" approach to all tasks. • Experience in the construction industry considered an asset. • Auto Cad experience an asset. Please submit your cover letter and resume in MS Word format.