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Administrative Assistant required for leading Biotechnology company

Reference ID: #2461-D
Full Time
Vancouver, BC     

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Administrative Assistant required for leading Biotechnology company

Our client, a privately owned Biotechnology company based in Vancouver, is looking for an Administrative Assistant to join their Research and Development team and provide direct support to the SVP.  This is an opportunity to join a highly successful company which continues to grow year on year. 

Who you are!                    

You’re a graduate with at least two years’ administrative experience and ideally a background in science, healthcare or engineering.  You’re technically savvy and adept at picking up new software and applications.  You have exceptional communication, organization and planning skills.  You’re adaptable to ever-changing to demands while being able to follow procedures and work with precision and accuracy. 

The Role

Directly support the SVP, this is an administrative role within the Research and Development team.  You will also provide ad-hoc support to other directors within the team.  You will provide support to the SVP including; scheduling, calendar-management, travel arrangements, expenses, and inbox-management.  You will assist in a variety of interesting tasks for the department; including organizing social events, supporting recruitment efforts, and coordinating a variety of projects in collaboration with other internal departments.  You will prepare PowerPoint presentations, meeting materials, and will record meeting minutes. 


  • Calendar management, including resolving any schedule conflicts
  • Preparing meeting materials, generating presentation materials and creating PowerPoint presentations
  • Meeting preparation and recording meeting minutes
  • Coordinating a variety of department projects, including collaborating with other departments and following up on timelines and deliverables
  • Coordinating travel arrangements and reconciling expense accounts
  • Supporting recruitment efforts; including interview coordination, setting up Webinar sessions with the IT Team, and updating job descriptions
  • Organizing social activities and events
  • Organizing office supplies

Must haves

  • A Bachelor’s degree (science preferred)
  • 2-4 years’ administrative experience – experience within a research facility or biotechnology company would be ideal
  • Excellent verbal and written communication skills
  • A high-level of confidentiality and sound judgement
  • Strong organization and planning skills with the ability to adapt to fluctuating volume and demands
  • A high level of attention-to-detail is required
  • Technically savvy with the ability to pick up new software.  Proficiency with the Microsoft Office Suite is required and experience with Google applications would be ideal. 

Where is it based?

Vancouver, BC – a short walk from Main Street/Science World transit

Timeline for this role

This role is available right away for the successful candidate, once all due diligence is completed. 

What’s in it for you?

A base salary commensurate with experience, an extended benefits package and RRSP-matching.  This company supports your professional development, they also provide ongoing training and education. 

Is this you?

Please apply online @ with your resume and cover letter to the attention of Darcia Bower, Managing Director, quoting reference #2461-D if you have already met a member of our team and are interested in this role please call or email us asap. 

Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.


Posted: October 11, 2016
Closes:December 10, 2016
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About Expert Recruiters

Expert Recruiters takes great pride in providing a more personal, boutique style of staffing experience. From the moment you walk through the door, you'll recognize that Expert Recruiters provides ...

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