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Administrative Assistant, Professional Practice

Location
Surrey, BC
Details
Full Time
6 days ago

Fraser Health continues to be recognized as one of BC's Top Employers, come join our team!

Bring your dedication to creating remarkably patient experiences to this exciting opportunity as an Administrative Assistant. We need your help to expand the ability to deliver prompt and professional service. Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact for your Director.

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.8 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish peoples. Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

We are proud of the innovation, dedication, integrity and tenacity of our physicians, employees and volunteers. More than any building or technology, it's our people who make Fraser Health distinct.

Position Highlights:

In this dynamic role you will provide support to the Directors and Leaders within our Integrated Plan of Care portfolio. Your unique knowledge of Microsoft Office Applications along with your ability to design and create information and marketing literature makes you and ideal candidate for this role.

Responsibilities:
    •Provides confidential administrative support to the Director. •Drafts, designs, transcribes, and types a variety of documents such as correspondence, reports, presentations, memoranda, education materials, manuals, and flyers. •Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences; resolves scheduling conflicts and issues. Arranges meetings as directed; books and sets up meeting rooms, prepares agendas, organizes materials, records and prepares minutes, and conducts or ensures action item follow up. •Assists with the preparation and implementation of professional practice training programs/courses/workshops by compiling and preparing course descriptions, marketing materials, and registration forms/criteria; communicates and markets events through online registration systems, the Professional Practice intranet page and calendar and other media as appropriate. Assists with course registration, manages wait lists and communicates with participants. •Provides assistance with conducting pre and post training program/course/workshop evaluations as required; inputs, tracks and reports on statistics. Creates solutions, processes and systems that enhance the evaluation process. •Assists with onboarding of new staff; works in conjunction with Recruitment, People & Organizational Development as required. Follows up with any outstanding issues, maintains related records and fields onboarding questions. •Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual. •Updates and maintains various Professional Practice core documents including resource materials and internal work process; catalogues and archives materials and makes sure updated documents are available and accessible as appropriate. Maintains the department's Pulse page ensuring updated information is posted appropriately. •Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes. •Performs record management duties such as setting up and maintaining filing systems and databases, and conducting file searches for requested information. Assists with maintaining the department learning hub. •Assists with monitoring expenditures for budget purposes; receives invoices and processes as appropriate. •Performs timekeeping duties and reviews labour distribution reports as required.

We are looking for a bright, pleasant person with an eye for detail. You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and you display excellent communication skills.

You will take a thorough, hands-on approach to deliver high quality and precise work. A focused approach is needed to complete routine day to day tasks and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

Education and Experience:
    •Graduated from a recognized administrative or secretarial program. •Three years' recent related experience in a large complex business environment or health care environment. •You type 55wpm and are proficient with Microsoft Office applications at an intermediate level.

An equivalent combination of education, training and experience is acceptable.

This relief full time position is based at our Central City offices in Surrey, BC, with access to rapid transit, shopping, restaurants, on-site gym and other amenities. Travel to New Westminster office may be required.

Valued Benefits

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work! We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.

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