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Administrative Assistant, Executive Director

Surrey, BC
Full Time

Fraser Health continues to be recognized as one of BC's Top Employers, come join our team!

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.8 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish peoples. Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Position Highlights:

Bring your proven planning and teamwork skills to this exciting opportunity as an Administrative Assistant, Executive Director. In this role you will provide dynamic administrative and clerical support under limited direction to the Executive Director, Contract Management as well as the Director, Supply Management and Utilization by performing duties such as drafting routine and non-routine correspondence, generating complex and detailed reports and presentations, responding to a variety of sensitive internal and external inquiries, managing shifting appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Key Responsibilities:
    •Independently researches, organizes, and summarizes support materials and identifies problems, develops alternate solutions, and implements changes. •Receives, reviews, prioritizes and processes confidential and sensitive information of varying complexity. •Follows-up with Directors and others in the organization to obtain information and prepares response for resolve on issues. •Assists in the review of expenditures for multiple budget reports and investigates variances and provides status. •Books and sets up meetings rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. •Performs record management duties and conducting file searches for requested information.You will take a thorough, hands-on approach to deliver high quality and precise work. A focused approach is needed to complete routine day to day tasks and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

    •We are looking for a bright, pleasant person with an eye for detail. You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and you display excellent communication skills.
    •Graduated from a recognized administrative or secretarial program. •Five years' recent related experience in a large complex business environment or health care environment. •You type 55wpm and are proficient with Microsoft Office applications at an intermediate level.

An equivalent combination of education, training and experience is acceptable.

This regular full time position is based at our Central City offices in Surrey, BC, with access to rapid transit, shopping, restaurants, on-site gym and other amenities.

Valued Benefits

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work! We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.


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About Fraser Health

Located in British Columbia, Fraser Health is one of Canada’s largest and fastest growing health authorities that operates 12 hospitals (including Level 1 and 3 Trauma Centres), the province’s firs...

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Health Care
10,000+ employees