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Administrative Assistant, Executive Director/Executive Medical Director

Langley, BC
Full Time
4 days ago

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.8 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish peoples. Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

We hire great people for great jobs and are currently recruiting for a Full Time Administrative Assistant to support the Executive Director/Executive Medical Director. We need your help to expand the ability to deliver prompt and professional service. Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact for your Executive Director.

This is a Relief Full Time position based in Langley and available until April 2022 or until Return of Incumbent.

Position Highlights

You will provide varied administrative and secretarial support to the Executive Director by performing duties such as drafting correspondence, generating complex and detailed reports and presentations, responding to a variety of sensitive internal and external inquiries, managing appointment calendars, coordinating workflow and developing and implementing new work methods and procedures.

Your specific duties will include:
    •Providing administrative and clerical support by drafting, transcribing and typing correspondence, reports, presentations, and memoranda. •Acting as an administrative link between the Executive Director, hospitals, communities, leadership, outside agencies and the public. •Managing appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences as well as resolving scheduling conflicts and issues. •Arranging meetings as directed, booking and setting up meeting rooms, preparing meeting agendas, organizing meeting materials as well as recording and preparing minutes of meetings. •Assisting in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.

We are looking for a bright, pleasant person with an eye for detail. You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and you display excellent communication skills.

You will take a meticulous, hands-on approach to deliver high quality and precise work. A focused approach is needed to complete routine day-to-day tasks, handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion and confidentiality.

Are you motivated to join us? We will be looking for you to have the following:
    •Grade 12 plus graduation from a recognized administrative or secretarial program; •Five (5) years' recent related experience in a large complex business or health care environment; •Ability to type 55wpm and are proficient with all Microsoft Office applications at an advanced level.

Valued Benefits

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment.

Work with an experienced and dedicated team and join our dedication to provide quality care to our patients and clients. We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work! We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.


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About Fraser Health

Located in British Columbia, Fraser Health is one of Canada’s largest and fastest growing health authorities that operates 12 hospitals (including Level 1 and 3 Trauma Centres), the province’s firs...

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Health Care
10,000+ employees