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Administrative Assistant, Clinical Operations

Surrey, BC
Full Time

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.8 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish peoples. Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

We hire great people for great jobs. We are looking for an Administrative Assistant to provide support to our Maternal, Infant, Child and Youth department at Surrey Memorial Hospital - Relief Full Time. We need your help to expand the ability to deliver prompt and professional service. Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact for your Director.

Position Highlights

Bring your resourcefulness and effective problem solving skills to a role where you can really make a difference! As an Administrative Assistant - Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Your specific duties will include:
    •Providing administrative and clerical support by drafting, transcribing and typing correspondence, reports, presentations, and memoranda. •Managing appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolving scheduling conflicts and issues. •Arranging meetings as directed. Books and set up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. •Assisting in the monitoring of expenditures for budget reports by capturing, compiling, and calculating information. •Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual. •Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes. •Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.

We are looking for a bright, pleasant person with an eye for detail. Are you able to juggle numerous tasks in a busy environment and conduct business in a professional manner? Do you like helping people? You display excellent problem solving skills by taking on challenges and finding creative solutions.

You will take a meticulous, hands-on approach to deliver high quality and precise work. A disciplined approach is needed, to complete routine day to day tasks, and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

    •You have graduated from a recognized administrative or secretarial program. •Three years' recent related experience in a large complex business environment or health care environment. •You type 55wpm and are proficient with Microsoft Office applications Word, Excel, and Outlook.

An equivalent combination of education, training and experience is acceptable.

This is a relief full time position and will be available until November 2021 or until the return of incumbent.

Valued Benefits

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.