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Administrative Assistant, Clinical Operations

Mission, BC
Part Time
3 days ago

Fraser Health continues to be recognized as one of BC's Top Employers, come join our team.

We are the largest and fastest growing Health Authority in Canada. Over 25, 000 employees, 2,500 physicians and 6,500 volunteers provide a wide range of integrated health care services to over 1.8 million people living in Metro Vancouver and the Fraser Valley.

We hire great people for outstanding jobs. We are looking for an Administrative Assistant to provide support within our Clinical Operations. We need your help to expand the ability to deliver prompt and professional service. Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact..

Position Highlights

Bring your resourcefulness and effective problem solving skills to a role where you can really make a difference. In this dynamic role you will provide administrative and secretarial support to the Physicians based out of Mission Memorial Hospital.

Your specific duties will include:
    •Provides administrative and clerical support by drafting, transcribing and typing confidential correspondence. Implements revised methods to improve general office administration. •Prepares charts, tables, presentation materials and newsletters using a variety of software applications such as word processing, spreadsheets, graphics and databases. •Develops and maintains an efficient system for receiving, processing, filing and retrieving department documents and materials including correspondence, budget and financial information, contract management reports, project documents and meeting/committee meetings. •Manages appointment calendars including scheduling and coordinating meetings, speaking engagements and/or conferences. •Compiles financial information, verifies invoices and prepares documents for signature; processes expense claims and maintains related records. •Performs record management by setting up and maintaining numeric, alphabetical and subject filing systems and databases, indexing files and materials to be filed and conducting files searches for requested information. •Arrange meetings and room bookings, make travel itineraries and organize appointment calendars.

We are looking for a committed and personable person with an eye for detail. You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and you display excellent communication skills.

You will take a thorough, hands-on approach to deliver high quality and precise work. A focused approach is needed to complete routine day to day tasks and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

    •Graduated from a recognized administrative or secretarial program •Three years' recent related experience in a large complex business environment or health care environment. •You type 55 wpm and are proficient with Microsoft Word, Outlook, and Excel at an intermediate level.

An equivalent combination of education, training and experience is acceptable.

This part-time position is based at Mission Memorial Hospital in Mission, BC.

Valued Benefits

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work! We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.