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Administrative Assistant, Clinical Operations

Fraser Health continues to be recognized as one of BC's Top Employers, come join our team.

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.8 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish peoples. Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

We hire great people for outstanding jobs. We are looking for an Administrative Assistant to provide support within our Clinical Operations. We need your help to expand the ability to deliver prompt and professional service. Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact.

Position Highlights

Bring your resourcefulness and effective problem solving skills to a role where you can really make a difference. In this dynamic role you will provide administrative and secretarial support to the Director, Clinical Operations.

Your specific duties will include:
    •Provide administrative and clerical support by drafting, transcribing and typing confidential correspondence. Implements revised methods to improve general office administration. •Develop and maintain an efficient system for receiving, processing, filing and retrieving department documents and materials including correspondence, budget and financial information, contract management reports, project documents and meeting/committee meetings. •Manage appointment calendars including scheduling and coordinating meetings, speaking engagements and/or conferences. •Respond to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual. •Perform record management by setting up and maintaining numeric, alphabetical and subject filing systems and databases, indexing files and materials to be filed and conducting files searches for requested information. •Arrange meetings and room bookings, make travel itineraries and organize appointment calendars.

We are looking for a committed and personable person with an eye for detail. You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and you display excellent communication skills.

You will take a thorough, hands-on approach to deliver high quality and precise work. A focused approach is needed to complete routine day to day tasks and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

    •Graduated from a recognized administrative or secretarial program •Three years' recent related experience in a large complex business environment or health care environment. •You type 55 wpm and are proficient with Microsoft Word, Outlook, and Excel at an intermediate level.

An equivalent combination of education, training and experience is acceptable.

This temporary full time position is based at Eagle Ridge Hospital in Port Moody, BC and will be available until March 31, 2021 or until the return of the incumbent.

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work! We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.