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On behalf of our client, a highly respected resource company, we are searching for a professional and articulate Administrative Assistant who has the ability to go above and beyond and provide support to the senior leaders of the firm. If you are a proactive problem solver and enjoy being the point person for all things related to office logistics and administration, we want to talk to you!

Location: Vancouver, BC


  • Organize complex travel arrangements; being available outside normal business hours during travel will be necessary;
  • Provide administrative support to the office and senior leaders within the firm;
  • Assist in the management of resource sales – speaking to clients, preparing orders and managing monthly inventory and production reports;
  • Manage boardroom bookings, manage calendars and prepare links for video conferencing needs;
  • Develop, maintain and improve filing and record-keeping systems;
  • Prepare and reconcile expense report documentation;
  • Assist in formatting, editing, proofreading, word processing and updating documents per Company brand standards as required;
  • Assist in corporate event planning, such as team building and corporate dinners;
  • Create purchase orders using SAP accounting software;
  • Relief coverage for the Front Desk/Receptionist for vacation, sick time, etc.;
  • Perform other related duties as required.


  • A diploma or certificate in Business, Office Administration or Legal Administrative Assistant or a Bachelor’s degree;
  • Minimum 3 years of successful and related work experience in a professional office environment;
  • Excellent verbal and written communication skills;
  • High level of accuracy and attention to detail, with a strong sense of responsibility;
  • Ability to handle and manage confidential and sensitive information with professionalism and tact;
  • Knowledge of legal record keeping and procedures is an asset;
  • Advanced proficiency with the Microsoft Office Suite;
  • Ability to work within a team environment and coordinate well with other members of the team;
  • Ability to organize workload, identify urgent work items and set priorities appropriately;
  • Ability to creatively and independently solve problems;
  • Ability to successfully perform activities in a deadline-driven environment, working with constant interruptions and distractions.

All interested applicants are encouraged to submit their resume to McNeill Nakamoto by clicking on the “APPLY” button. McNeill Nakamoto is committed to recruiting with a focus on equal opportunity, diversity and inclusion. While we thank all candidates for their interest, only select individuals will be contacted for follow-up.


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