Administrative Assistant, BC Cancer Agency, Vancouver BC

Administrative Assistant,

BC Cancer Agency,

Vancouver BC

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

The Administrative Assistant performs general administrative functions within Advanced Therapeutics and ensures that all matters are carried out in an efficient and timely manner. This position will perform functions that include general administrative support, timekeeping, and HR-related matters, designing and maintaining filing systems and managing schedules and booking meeting rooms. The functions provided by the Administrative Assistant will span multi-institutional settings which includes Provincial Health Services Authority (PHSA), BC Cancer Agency (BCCA), BC Cancer Research Centre (BCCRC), BC Cancer Foundation (BCCF), Vancouver General Hospital (VGH), Vancouver Coastal Health Authority (VCHA) and the University of British Columbia (UBC)

What you'll do

• Manage calendars and provides scheduling assistance to assigned staff to ensure meetings are arranged in a timely manner.
• Reserve assigned BC Cancer Research Centre meeting rooms upon requests. This includes communicating with secretaries and assistants to arrange meetings schedules.
• Prepare grant applications by updating C.V. and Publication Lists, locating required forms and documentations, ensuring all required signatures are signed and submitting complete grant applications according to granting agencies guidelines. Maintain grant database for Advanced Therapeutics.
• Perform timekeeping and assists with HR duties for assigned staff using computerized payroll system, reviewing payroll reports for accuracy and communicating discrepancies to payroll staff for action. Handles confidential information for both union and non-union staff.
• Design and maintain filing and distributions system for confidential information, such as personnel files, payroll files and grant application files using methods that can be easily accessible to assigned staff.
• Make travel arrangements for scientists which include booking flights, accommodation arrangements, and conference registrations to meet the needs of the scientist.
• Take minutes for bi-weekly HR and payroll meetings concerning about departmental HR strategic plans and labor relations plans.

What you bring

Education, Training and Experience

• A level of education, training, and experience equivalent to a diploma in a recognized business or science program including two (2) years of recent, related experience in an administrative setting. Experience working in a multi-government institutional setting is an asset.

Skills & Knowledge

• Demonstrated administrative, organizational, and work planning skills.
• Ability to use spreadsheets, work processing, internet and presentation software.
• Demonstrated ability to communicate, both verbal and written, in an effective professional manner.
• Demonstrated ability to work with discretion in preparing and handling information of a confidential or sensitive nature.
• Ability to work independently with minimal direction.
• Ability to handle workload pressures and demonstrated ability to prioritize.
• Knowledge of scientific terminology.
• Physical ability to perform the duties of the position.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have; knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

• Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type: Temporary Full-Time, End Date 05/08/24

Wage: 44,088.00 - $57,865.00/yr. The starting salary for this position would be determined with consideration of the successful candidate's relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Location: 675 West 10th Avenue, Vancouver, BC, V5Z 1G1

Hours of Work: 0800-1600

Requisition # 143292

What we do

BC Cancer is part of the Provincial Health Services Authority (PHSA). BC Cancer provides comprehensive cancer control for the people of British Columbia.

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of April 4 2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.

Category

Health Care