Administrative Assistant - Accreditation Programs

Join one of Canada's Top Employers and have an impact healthcare quality in BC!

The diagnostic accreditation program (DAP) team is responsible for accrediting all of BC's diagnostic facilities by establishing accreditation and performance standards, procedures, and guidelines to ensure the delivery of high-quality health system services. A team of several administrative assistants work closely together to provide support to the accreditation specialists, the accreditation assessment officers, and the accreditation research and development officers.

Duties and responsibilities

• provide general administrative support to the team including:
  • maintain facility information, contact lists, accreditation statuses and records
  • respond to telephone inquiries, directing incoming mail appropriately
  • manage documents - prepare documents for assessors going on-site, maintain filing, draft letters, format policies and procedures
  • maintain the DAP website, prepare postings and upload information
• support peer assessors:
  • maintain a database of peer assessors, organize orientation and training, scheduling on-site assessments including booking travel and accommodation as needed, preparing iPads and information packages 

Skills and qualifications

• completion of grade 12 supplemented by completion of a secretarial/administrative training program and additional course work in advanced word processing, spreadsheet, database, and scheduling applications
• three years of recent related experience working in a professional office setting or an equivalent combination of education, training and experience
• demonstrated ability to communicate effectively both verbally and in writing, including the ability to work with discretion in preparing and handling information of a confidential or sensitive nature
• demonstrated ability to organize and prioritize tasks, work under time pressures to meet deadlines and handle interruptions and changing priorities
• demonstrated ability to work independently and make decisions to determine appropriate action to take in handling inquiries
• working knowledge of Microsoft Office applications including Word, Excel, Access, Outlook and PowerPoint
• ability to organize and multi-task, take direction from many, and work effectively in a team-based environment
• previous experience with dictation equipment is advantageous

In addition to the base salary, the College provides pension contributions to the public service pension plan, a parking/transit subsidy, a wellness allowance, and a flexible health and dental plan as part of the total compensation package.

The College offers other great benefits such as flexible working arrangements (compressed work week, hybrid work-from-home/in-office model), competitive annual vacation and personal days off, support for professional development, coverage for BCCNM registration,  and access to a fitness centre and pool, all of which make the College an excellent and rewarding working environment.

The College is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.
 
The College values the strength diversity brings to our workplace, so if you’re excited about a career at the College but your past experience doesn’t align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset.

We thank all applicants for their interest; however, only those selected for interview will be contacted. 

The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.

We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial. 

All applications for this position must be submitted via the College website: 
https://jobs.dayforcehcm.com/en-US/cpsbc/CANDIDATEPORTAL/jobs/527 

We thank all applicants for their interest; however, only those selected for an interview will be contacted.